Annual Reporting Period January 1, 2019 through December 31, 2019
Log into CHS Manager : https://oregon.hazconnect.com/Account/Login.aspx
Your Username profile will show on the screen. Verify the information is correct, make any updates necessary and click Save.
From the Home Screen, hover over the Facilities tab at the top and select List Facilities.
Select the facility you wish to submit the report for from the list of Active Facilities.
On the List Submissions page, click the Add a New Annual/Update/Revision Report button.
Select the report type by clicking the radial button next to Annual and select 2019 from the drop down menu. Click the Proceed Button.
Complete Steps 1 through 6 to be able to certify your report in Step 7.
Click the Edit button at the top right of each step to review your facilities information and make any changes necessary.
STEP 1: Review Facility Information
There are 3 tabs in Step 1. Each tab must be reviewed for correct information. Make any necessary changes on each tab and click the save button at the bottom of each screen. In Step 1, it is crucial for each facility to click on the "Get Coordinates in Decimal Degrees" button and update the Latitude/Longitude for your facility. Click on the link for further instructions on completing this step.
Step 2: Review Reporting Exemption Reason
If your facility removed all reportable substances prior to the reporting period, mark the check box and enter the date the substances were removed. If at any point during the reporting period your facility had hazardous substances stored in a reportable quantity, you cannot mark this exemption and will need to report your hazardous substance inventory for the year.
Note: Once you have submitted your Annual Report, you can file an Update report to mark the exemption and enter the date all substances were no longer being stored at a reportable quantity.
Step 3: Review Chemical Inventory
You will need to click on the edit icon next to each chemical listed to review the information.
Verify that the information in your report matches the information provided on your Safety Data Sheet (SDS).
Note: If you have an updated SDS you will need to remove the old SDS and upload the new one. (See How do I Upload My Safety Data Sheet (SDS) for assistance.)
(If everything is entered correctly, skip down to reviewing the Chemical Exemptions section.)
If the information does not match your safety data sheet, you will need to click the Search by CAS/Chemical Name link to search for the chemical in the Master Chemical lookup that matches the information provided in your SDS. Click the link for additional step by step instructions to add a chemical.
If there is not a matching chemical in the Master Chemical lookup, request it be added by clicking on the "Request Chemical Not Found in Lookup" link. Enter the reason for your request, (e.g. Diesel with different NFPA codes) and upload your SDS. (See How do I Upload My Safety Data Sheet (SDS) for assistance.) You will be notified by our Chemical Specialist once your request has been processed.
Carefully review the Chemical Fee Exemptions for those applicable to the chemical being reported. Click the Save button. Click the What Is This? link for more information about each exemption.
Please note, failure to mark applicable exemptions could result in a fee being assessed on an exempt chemical. Marking incorrect exemptions could lead to an audit of your account.
Review the Chemical Inventory. Make any necessary changes to inventory amounts.
Answer the Chemical Subject to Status questions. If you need more information click on the What Is This link.
Verify your storage information. To make changes click on the Edit Icon next to each storage location. Update the fields down below and click the Save Storage Location button.
To Add additional storage locations, complete the required fields marked with an Asterisk (*) in the Add Storage Location table and click the Save Storage Location button.
Once all the chemical inventory and storage information has been updated, click the Save button at the bottom of the screen.
Add any New Chemicals. If you need assistance, review this article: How do I add a Chemical?
Once all reportable hazardous substances have been verified and/or added, click the red link at the bottom of Step 3 to confirm the SDSs you uploaded are valid.
Step 4: Subject to Status
Review each Subject to Status question. For more information about each status, click the What Is This? links.
If your facility is subject to CAA Section 112(r) RMP, you are required to provide your RMP ID.
For more information click these links:
If your facility is subject to EPCRA Section 313 (TR), you are required to provide your TRI Facility ID.
For more information click these links:
Step 5: Review Report Contacts
Review the contacts listed. To edit the Regulatory and Emergency Contacts, click on the Edit button to the right on the section.
Note: A Regulatory Point of Contact and at least one Emergency Contact must be provided. The Emergency Planning Coordinator is only required if Chemical Inventory has Extremely Hazardous Substance quantities greater than the Threshold Planning Quantity (TPQ).
Step 6: Review Attachments
Optional: Upload a Site Plan (map) or Facility Emergency Response Plan
Step 7: Submit Report
Once Steps 1 through 6 have been completed, the Submit Report button will be visible. Click the button to review your Fee Summary and Certify your report.
Be sure to click the link to preview your report prior to submitting. If during preview you see some errors that need to be corrected, close the preview window and click the Cancel button on the Certify Report Screen. You will be directed back to the Edit Report Homepage. Scroll to Step 8, click the Edit Report button. This will refresh the Edit Report Homepage and allow you to continue making edits to your report. Once all corrections have been made, return to Step 7 and follow the steps to certify your report.
Once certified, print and retain a copy of your report for three years at your facility.